Interested parties have the right to know the status of the proceedings in which they have the status of interested parties and to access data and documentation of the file.

Therefore, from the electronic file manager of each Public Administration, it will be necessary to make an automatic publication in the citizen folder of the data and documents to which the interested person must have access. This publication must include the anonymisation of personal data where applicable.

A good practice would be to provide in the workflow of electronic files, a state of "publication", where the processors should verify and, if necessary, correct the data to be published, as well as select and / or anonymize the documents that they would be published in the citizen folder automatically.

Legal Context

Law 39/2015

Article 53. Rights of the interested party in the administrative procedure.

“1. In addition to the other rights provided for in this Law, those interested in an administrative procedure have the following rights:

a) To know, at any time, the status of the processing of the procedures in which they have the status of interested parties; the corresponding sense of administrative silence, in the event that the Administration does not issue or notify an express resolution within the time limit; the competent body for its instruction, if any, and the resolution; and the formalities issued. They also have the right to access and obtain a copy of the documents contained in the aforementioned procedures. Those who interact with public administrations through electronic means have the right to consult the information referred to in the previous paragraph, in the general electronic access point of the Administration, which functions as an access portal. The obligation of the Administration to provide copies of the documents contained in the procedures is understood to have been fulfilled by making the copies available at the electronic general access point of the competent Administration or in the corresponding electronic offices.

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