Law 39/2015, of October 1, on the common administrative procedure of public administrations (LCAPAP), provides for different options by which interested parties can send the documents they must submit to the registry of other administrations public Specifically, article 16.4, headings b) and d), provides that they can be addressed, among others, to post offices and registration assistance offices.

The possibility that the assistance offices in matters of records, without the need to sign agreements between them, can receive any type of request or document that must be sent to the rest of the Administrations means that the transmissions between them have became de facto, free. That is to say, prior to the LPACAP when an Administration did not have an agreement to receive documentation addressed to another Administration, the most agile option for citizens to present it (as long as it was not feasible to present it in person or electronic), was through sending by mail. This last shipping option has a cost that, with the new regulation, the interested party is not obliged to bear.

The service for exchanging records with non-Catalan Public Administrations is the SIR transmission service of EACAT whose purpose is to register telematic communications originating or destined for non-Catalan Public Administrations. Through this service, therefore, we will be able to send and accept or reject the records received from other Public Administrations outside Catalonia.

To be able to access this service, the Catalan Public Administrations do not need to go through any registration process , you just need to be a member of EACAT and have been notified by the AOC that the service has already been activated. The activation depends on the Ministry of Finance and Public Administrations and is done in stages. The AOC will inform the bodies through a communication through the EACAT register.

On the other hand, from the political side , the need to include in the Fiscal Ordinances a fee that burdens the work carried out by the assistance offices in matters of records in relation to the authentication of the documentation (which would be the equivalent of the certificate that was carried out in the paper processing) and the control and monitoring of the documentation presented.

Legal context

Law 39/2015

Article 16. Records .

"4. The documents that the interested parties send to the public administration bodies can be presented:

a) To the electronic register of the Administration or body to which they are addressed, as well as to the other electronic registers of any of the subjects referred to in article 2.1.

b) At post offices, as established by regulation.

c) To the diplomatic representations or consular offices of Spain abroad.

d) At the registration assistance offices.

e) In any other established by the provisions in force.

The electronic records of each and every one of the administrations must be fully interoperable, so as to guarantee computer compatibility and interconnection, as well as the telematic transmission of registration entries and documents presented in any of the registers. [...]"

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